The Communications Manager at The San Diego Foundation will serve as the project and events manager for the Communications Division, providing leadership with planning, executing and evaluating Foundation events and serving as the point-of-contact with internal departments and partner organizations.
The individual will ensure effective management of projects from conception through the budget phase to day-of execution, and will collaborate with and direct staff and partners, as appropriate, throughout the event planning process in order to align tactics with strategies, and complete all projects to meet deadlines.
The Communications Manager will manage all cross-departmental and internal projects that require Communications support. Working with the Vice President, Communications Director, Digital Marketing Manager and Graphic Designer, as appropriate, the individual will manage all inbound requests and serve as the point-of-contact for all Communications Division traffic, ensuring all tasks are completed within given deadlines and key decision-makers are involved in the process.
The Communications Manager will also assist in the planning and execution of public relations strategy for The San Diego Foundation to build awareness for Foundation services, programs and impact, and engagement with stakeholders and prospects. In collaboration with the Vice President, Communications Director and Digital Marketing Manager, the individual will support marketing and public relations plans and content, support social media strategy and content, and update The Foundation database for email and direct mail marketing communications.
Core job responsibilities – 70%
Manage comprehensive project management and traffic, including department production calendar and deadlines.
Oversee all cross-department routings related to communications projects to ensure a smooth, efficient and timely workflow.
Serve as Communications Department liaison for all inbound inquiries and internal projects.
Manage and execute complex projects that require buy-in and support from multiple stakeholders.
Conceptualize, plan and execute on-time event planning that matches the annual goals of the organizations. Events will include The Foundation’s Annual Meeting, Donor & Legacy Appreciation Luncheon, Quarterly Investment Webinars, Regional Affiliate Program grant celebrations and membership events, and other events as needed.
Build and manage all project budgets from start to finish, working directly with Foundation leadership and partners for approval and input throughout process.
Manage and direct staff/volunteers responsible for event coordination activities, as well as train and educate staff on proper event procedures prior to the event.
Manage vendor relationships and negotiate contracts to meet budget requirements.
Research and determine appropriate venues, catering, equipment and other operational needs that best match goals and budget of events.
Travel to on-site inspections and events.
Proactively manage any unexpected issues and troubleshoot any problems that arise on event days.
Analyze event performance and present metrics for Foundation leadership.
Hold bi-weekly event production and project overview meetings with the Vice President of Communications
Secondary job responsibilities – 30%
Write a variety of content in a range of styles (news, feature, conversational), as and when needed, for The Foundation’s various communication vehicles including press releases, talking points, SDF News Blog, web content, social media and marketing communications materials.
Manage and ensure completion of monthly Fast Fact updates, Foundation website updates and coordination of new hire bios.
Assist with media relations, including scheduling interviews, meetings with agency representatives, talking points, etc.
Contribute to social media content and SDF Blog posts, to ensure consistency in voice, while helping to grow social networks through engagement strategies and integrated communications.
Train and manage all staff in BaseCamp and maintain all Communications collateral on the platform.
Qualifications and Requirements
Five years or more of experience planning and managing events
Five years or more of experience developing marketing and communications collateral, including content for press releases, social media posts, brochures and other materials
Three years or more of experience in project management and/or traffic coordination
Demonstrated track record in developing and utilizing administrative organizational systems with attention to detail, timeliness and record keeping
Good working knowledge of media strategies and experience with analysis of results
Experience with social media, including Facebook, Twitter and Instagram
Experience with coordinating and implementing business meeting logistics and event planning required
Professional, positive attitude and demeanor to appropriately represent the organization with both internal and external partners
Ability to generate creative event ideas, and create strong connections between creative strategies and organizational goals
Excellent written and verbal communication skills
Politically savvy and discreet
Ability to work independently and successfully prioritize and manage multiple projects with competing and changing priorities, and meet deadlines
Regularly take the initiative to recognize problems, and clearly explain potential solutions
Able to thrive in a fast-paced environment where adapting to change is necessary and the ability to multi-task successfully is critical
Advanced knowledge and proficiency with computer software applications to include MS Windows, Outlook, Word, PowerPoint, Excel as well as database/contact management.
Experience with a nonprofit organization preferred
Bachelor’s degree in marketing, communications, journalism or related field preferred
Ability to read, write and speak English fluently
Use of good judgment and own initiative
Logical thought process
Ability to lift 20 lbs
Ability to carry event signs, collateral and refreshments
Able to sit at a desk and view a computer screen for long periods of time
Able to type on a computer keyboard
Able to speak into and use a telephone for long periods of time
Ability to bend and stoop
Non-smoking, professional office environment
Fast-paced working with multi-level distractions
Ability to work extended hours as needed
Ability to travel to and attend meetings throughout San Diego County as needed
Interested applicants can apply by emailing Salary Requirements, a Resume and Cover Letter by Friday, July 21 to firstname.lastname@example.org. Please use the subject line: Communications Manager.
To apply for this job please visit the following URL: https://www.sdfoundation.org/about-us/careers/#commsmgr →